Total Data has built its reputation as a trusted leader in secure, efficient document management. With a heritage of expertise and a forward‑thinking approach, they specialise in protecting both physical archives and electronic records while delivering innovative solutions that meet the demands of today’s evolving business world.
Total Data's Box Clever service is their bespoke online portal designed to transform the way organisations manage their archives.
Total Data's Cataloguing and Database Creation service, a solution built for businesses that demand precision and accessibility. This forensic-level cataloguing ensures every box or file is meticulously listed, so the records inside are instantly identifiable and easy to retrieve.
This is a smart, cost-effective way to manage your physical archives. Keeping records on-site can drain valuable space, and resources, but with Total Data's off-site storage, you gain efficiency without compromise.
Total Data's file management service is designed to take records management to the next level. Each individual takes records management to the next level. Each individual file or matter reference is carefully catalogued with supporting descriptions, then entered into Box Clever.
This is designed to make records management seamless from start to finish. Covering the entire UK, Total Data offers both scheduled and next-day transport options, ensuring your archives are always where they need to be.
Total Data’s secure imaging service, a modern solution for businesses that need instant, safe access to their records. Instead of waiting for physical deliveries, Total Data scans and uploads the documents you require directly to your secure portal within Box Clever.
This is a secure and compliant way to manage the end of your records’ lifecycle. Using processes aligned with the National Association for Information Destruction and the Information Commissioner’s Office.
Total Data operates with industry-leading compliance standards, including NAID and ICO protocols, ensuring your records are safeguarded at every stage. From storage to certified destruction, you can rely on their processes to protect sensitive information and keep your business compliant.
With services like Box Clever, cataloguing, and secure imaging, Total Data streamlines the entire records lifecycle. Powerful search tools and remote access mean your team can find and retrieve information instantly, reducing downtime and boosting productivity.
Total Data provides full visibility into your archives and financials. From live status updates to detailed invoices and management reports, you’ll always know exactly where your records are and how they’re being managed.
"We specialise in providing secure, efficient document management across all sectors. Our experienced staff and innovative solutions offer clients tailored service packages, compliance and peace of mind, in order to meet the demands of today’s evolving business world.
We take time to understand what is important to your business and indeed your clients, to ensure that we can provide the appropriate records management solution for your needs. Storing and protecting both physical documents and electronic images, whilst managing information is our core offering. Reducing the business costs of our clients along with mitigating risks through attention to detail and investment in technology has allowed us to become the first choice for many businesses.
The changing world of information governance creates both compliance issues and business risks. We audit your archives on the inward transfer and provide secure online access and management information for your protected assets through our bespoke management portal Box Clever®.”
Choosing Total Data means choosing a partner that understands the full lifecycle of information management. Their services are designed to reduce costs, mitigate risks, and empower businesses with instant access, clear reporting, and secure handling of records.
